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Rates –

All rates are subject to change and routinely update at the beginning of each fiscal year.

RENTAL RATES:

*Rates do NOT include fuel for rental requests but includes unlimited miles.  All purchases with the WEX fuel card are passed on to department.*

Rental Rates – as of 7/1/2022
Asset Class Day Week Month
Sedan, 4 Passenger (Ford Fusion or similar) $36.00 $180.00 $540.00
SUV, Midsize (Dodge Durango or similar) $50.00 $250.00 $750.00
Truck, 3/4 Ton (Ford F250 or similar) $45.00 $225.00 $675.00
Van, 12 Pass (Ford Transit or similar) $65.00 $325.00 $975.00
Van, 7 Passenger (Dodge Caravan or similar) $47.00 $235.00 $705.00
Van, Large Cargo (Chevy Express or similar) $35.00 $175.00 $525.00

***A daily rate charge will be assessed for any rental cancellations made within 24 hours of scheduled pickup.**

**Limited availability for certain categories.  Vehicle may be substituted with another available vehicle option or a sublet vendor. Sublet fees may differ from Fleet Management rates.**

 

Registration (and approval by a Fleet Management admin) is required before anyone can access the key box to pick up or return the vehicle key for a short term rental.  A registered user can access a vehicle’s keys for another registered user, but only if the six digit confirmation code of the reservation is known.

We will not issue a key to a driver who is not registered in our system.  Additionally, we will not provide a confirmation number without the reservation originators’ verbal permission.

The registration process is very simple.  Go to this link.  Follow the directions.  If the request is completed during normal business hours, we can approve post haste.  If the request is made after hours, it will be approved the next business day.  If you have any question please call Fleet Management at 865.974.2134.

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LEASE RATES:

Long term (12+ months) rental rates can be provided by contacting Fleet Management at (865) 974-2134 or by email – fleetmanagement@utk.edu.  The rates are calculated as a combination between the vehicle’s depreciation burden combined with the fiscal year’s management fee value.  For FY 23, the management fee is $142/month and includes unlimited miles, a tax-free fuel card, all preventative maintenance costs, and all other Fleet Management resources.  *Fuel is NOT included in the rate and is passed back monthly to the leasing department.

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SUBLET RATES:

In the event a rental cannot be filled by with a university-owned vehicle, Fleet Management will work with Enterprise (or other local renting companies) to aid in the process of renting vehicles from outside sources.  Enterprise has certain restrictions such as age requirements for certain vehicle types.  Please contact Fleet Management for more information.

***Fleet Management will assess a 6% management fee on sublet rentals based on the total cost.

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SHOP RATES:

Shop rates are as follows:

Labor – $82/hour

Parts – 16% markup on cost

Work completed at the Fleet Management shop is provided by ASE certified technicians on campus with access to discounted parts acquisition.  All work order history for services and repairs is stored in our shop software for ease of service history research.

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FUEL RATES:

Fuel must be purchased with the provided WEX fuel card.  The PIN will be your individual personnel number.  Fuel purchased in Tennessee will be procured tax-free.  Fleet Management assessed a $0.03/gallon charge.  All WEX card purchases are passed back to the department via a monthly interdepartmental transfer.  It is recommended to keep your receipts to reconcile.  Fuel is routinely $0.40-$0.75 less expensive at Fleet Management when compared to retail locations.  It is strongly encouraged to purchase fuel onsite when possible.

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