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Rental Rates – Short Term

**Limited availability for certain categories.  Vehicle may be substituted through a sublet vendor. Sublet fees may differ from Fleet Management rates.**

Registration (and approval by a Fleet Management admin) is required before anyone can access the key box to pick up or return the vehicle key for a short term rental.  A registered user can access a vehicle’s keys for another registered user, but only if the six digit confirmation code of the reservation is known.

We will not issue a key to a driver who is not registered in our system.  Additionally, we will not provide a confirmation number without the reservation originators’ verbal permission.

The registration process is very simple.  Go to the Fleet Management home page, https://fleetmanagement.utk.edu/, look on the left-hand column, and choose the Request a Vehicle & Register as User page.  Follow the directions.  If the request is completed during normal business hours, we can approve post haste.  If the request is made after hours, it will be approved the next business day.  If you have any question please call Fleet Management at 865.974.2134.

*Rates do NOT include fuel for rental requests but includes unlimited miles.  All purchases with the WEX fuel card are passed on to department.*

Rental Rates – as of 7/1/2021
Asset Class Day Week Month
Sedan, 4 Passenger (Ford Fusion or similar) $37.89 $189.44 $568.33
SUV, Midsize (Dodge Durango or similar) $46.22 $231.11 $693.33
Truck, 3/4 Ton (Ford F250 or similar) $49.56 $247.78 $743.33
Van, 12 Pass (Ford Transit or similar) $65.00 $262.78 $788.33
Van, 7 Passenger (Dodge Caravan or similar) $45.46 $222.78 $668.33
Van, Large Cargo (Chevy Express or similar) $33.00 $92.50 $370.00

***Vehicle types that are not offered by Fleet Management (ex. Large SUVs or 1 Ton trucks) will assess a 5% management fee on sublet rentals.  If Fleet Management vehicles are available, but the department refuses to drive the available vehicles than the 5% management fee will be assessed.
***A daily rate charge will be assessed for any rental cancellations made within 24 hours of scheduled pickup.**

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Long term (4+ months) rental rates can be provided by contacting Fleet Management at (865) 974-2134 or by email – fleetmanagement@utk.edu.

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In the event a rental cannot be filled by with a university-owned vehicle, Fleet Management will work with Enterprise to aid in the process of renting vehicles from outside sources.  Enterprise has certain restrictions such as age requirements for certain vehicle types.  Please contact Fleet Management for more information.